My HeartCheck

Privacy Policy

Your privacy matters to us. This page explains what information we collect, how we use it, and the choices you have regarding your personal information.

Last updated: April 2026

Our Commitment to Privacy

My HeartCheck provides youth heart screening services and may collect personal information when families register for screenings, contact us, request financial assistance, complete forms, or communicate with us through our website.

We do not sell or rent personal information. Information is used to respond to requests, provide services, communicate with families, process registrations, and support screening-related operations.

01

Information We Collect

We may collect information that you voluntarily provide through our website, forms, registration pages, email, phone calls, or other direct communication.

  • Parent or guardian name and contact information
  • Child participant information needed for screening registration
  • Appointment, event, and scheduling details
  • Payment or registration information
  • Financial aid request information, when applicable
  • Messages, questions, or other information you submit to us
02

How We Use Information

We use information to provide services, communicate with families, and operate our screening programs.

  • To schedule and manage HeartCheck appointments
  • To communicate appointment details, reminders, and follow-up information
  • To provide screening-related results or instructions
  • To process payments, refunds, or registration changes
  • To respond to questions or requests
  • To review financial aid requests and coordinate assistance when applicable
  • To improve our website, services, and communication
03

Information Sharing

We only share information when reasonably necessary to provide services, fulfill a request, process registrations, provide results, coordinate assistance, or comply with applicable laws.

This may include trusted service providers, payment processors, medical professionals involved in screening review, scheduling or form systems, and nonprofit partners when financial aid or funded screening support is requested.

We do not sell or rent personal information to third parties.

04

Financial Aid and Nonprofit Partners

When a family requests financial assistance, certain information may be used to determine eligibility, apply available aid, or coordinate support through independent nonprofit partners.

My HeartCheck works with charitable partners, including Strive for Life Foundation, the Jordan Robert Mann Foundation, and other nonprofit organizations from time to time, to help make screenings more accessible for families and communities.

05

Your Choices

You may contact us at any time to ask about the personal information we have, request corrections, ask us to delete information where appropriate, or express concerns about how information is used.

  • Ask what information we have about you
  • Request that inaccurate information be corrected
  • Request deletion of information, when legally and operationally appropriate
  • Opt out of future non-essential communications
06

Security

We take reasonable precautions to protect personal information submitted through our website and forms. Information submitted online may be protected through secure connections, encryption, password-protected systems, and restricted access.

Only individuals who need access to perform a specific task, such as scheduling, billing, customer service, or screening-related operations, are granted access to personal information.

07

Website and Third-Party Tools

Our website may use third-party tools for forms, scheduling, payment processing, analytics, email communication, or embedded content. These tools may collect information needed to provide their services.

Third-party websites or platforms linked from our site may have their own privacy practices. We encourage you to review their privacy policies when using those services.

08

Children’s Information

Because My HeartCheck provides youth heart screenings, some information collected may relate to children registered by a parent, guardian, school, organization, or authorized adult.

We use this information only for screening-related purposes, communication, registration, results, follow-up instructions, financial aid, or other services requested by the parent, guardian, or authorized party.

09

Updates to This Policy

We may update this privacy policy from time to time. Any changes will be posted on this page with an updated revision date.

10

Contact Us

If you have questions about this privacy policy or believe we are not following it, please contact us.

Email: info@myheartcheck.org

Phone: (913) 735-5760

This privacy policy is intended to provide general information about My HeartCheck’s privacy practices. It should not be considered legal advice. Please consult qualified legal counsel if you need a formal legal review of this policy.

My HeartCheck is a medical services organization that provides professional youth heart screenings, including EKGs and echocardiograms.

To help ensure that cost is not a barrier to screening, My HeartCheck works with multiple independent nonprofit organizations that provide charitable support for families and communities in need. These partners include Strive for Life Foundation and the Jordan Robert Mann Foundation, among others.

My HeartCheck automatically applies the first $40 of financial assistance toward every qualifying financial aid screening. When a parent requests financial assistance, the pricing is adjusted immediately using a pre-established aid formula. Additional assistance beyond the first $40 is supported through our charitable partners—including Strive for Life Foundation and the Jordan Robert Mann Foundation—subject to available funding.

In addition to individual financial assistance, My HeartCheck works with multiple nonprofit organizations to support fully funded heart screening events in underserved or high-risk communities. These events are designed to expand access to screenings for children who might otherwise go untested.

My HeartCheck provides the clinical screening services for all screenings and events at standard, fair-market rates. While My HeartCheck and its nonprofit partners are separate organizations with distinct roles, we share a common goal: protecting children by identifying hidden heart conditions early.

Cancellation policy: A full refund for cancellations will be honored if written notice is received at least 5 days prior to your scheduled event. Requests must be sent to info@myheartcheck.org. A full refund, minus a $25.00 processing fee, will be honored for any cancellation requests received less than 5 days prior to your scheduled event. Within 48 hours of your appointment date, we are unable to honor appointment changes or cancellations. No refunds will be provided for missed appointments. ATS reserves the right to cancel a screening event in the unlikely event of insufficient enrolment or other unforeseen circumstances. If an event is canceled or postponed, ATS will provide full refunds for registration fees but cannot be held responsible for other costs or expenses.